Billing & Checkout
Billing that keeps business moving.
The core Vexa experience is fast, simple and designed for busy counters. Create bills in seconds, scan barcodes, manage custom line items, and keep checkout moving without friction.
“Search. Add. Collect. Done.”
Instantly find items by typing name, brand, or SKU.
Fuzzy matching finds items even with partial names.
Plug-and-play support for standard USB and Bluetooth scanners.
Direct code lookups for fast stock entry.
Visual category grids for tap-and-add counter workflows.
Combine physical retail products and service labor in one ticket.
Add one-off items or override pricing on the fly when needed.
Instant increments and numeric quantity edits.
Real-time GST and regional tax calculation on every line item.
Apply percentage or flat rupee discounts effortlessly.
Shows exact change to return to eliminate register math errors.
Park an order when a customer continues shopping, resume anytime.
Quick single-tap item removal from active carts.
Add customer instructions, table numbers, or delivery notes.
Automatically numbered, tax-compliant invoice records.
Payments
Every way your customers want to pay.
Vexa keeps payment collection simple while maintaining accurate transaction records. Accept cash, UPI, cards, or split payments without breaking counter flow.
“Collect payments your way. Keep every rupee accounted for.”
Fast cash tender logging with tender note suggestions.
Generate dynamic UPI QR codes directly on screen.
Record credit card, debit card, and net banking payments.
Combine Cash + UPI, Cash + Card, or UPI + Card on a single bill.
Split tickets across multiple tender modes seamlessly.
Clear customer-facing QR code for instant scan-and-pay.
Live confirmation of completed and pending amounts.
Clear tender breakdown prevents cashier mistakes.
Comprehensive payment ledger categorized by tender method.
Clean payment reversals back to original tender method.
Products & Inventory
Know what you have. Know what you sell.
Vexa gives businesses a simple way to manage products and stock without turning inventory management into a full-time job. Track variants, margins, and low-stock items in real time.
“Your inventory should tell you what needs attention.”
Complete central repository for all your shop inventory.
Organize items into intuitive browsing categories.
Visual thumbnails for fast counter recognition.
Assign custom SKUs or existing manufacturer barcodes.
Manage variations by size, colour, weight, and unit.
Track purchase cost, margins, and retail prices.
Adjust counts for wastage, damage, or stock counts.
Log purchase inwards and sales depletion automatically.
Proactive warnings when items fall below reorder thresholds.
Prevent overselling with automatic availability markers.
Detailed chronological log of every stock change.
Import and export catalog items using simple CSV files.
Easily disable seasonal items without deleting data.
Services
Products aren't the only thing you sell.
Vexa supports businesses that sell time, expertise and services alongside physical products. Perfect for salons, spas, repair shops, and studios.
“Sell products, services, or both.”
Structured menu of services, treatments, and repair labor.
Group services into logical departments.
Define estimated duration and fixed or tiered rates.
Store detailed procedure notes and client expectations.
Assign specific stylists or technicians to line items.
Combine multiple treatments into a single invoice.
Sell hair serum and styling together on one bill.
Toggle service status based on staff or facility readiness.
Track past visits and client service preferences.
Customers
Turn transactions into relationships.
Every customer interaction can become useful business information. Keep a searchable customer directory, track lifetime spending, and connect directly via WhatsApp.
“Know your customers beyond their last bill.”
Central database of repeat buyers and wholesale accounts.
Store customer name, phone, email, and address.
Save special preferences, styling notes, or allergy alerts.
Complete transaction log linked to each customer card.
Identify loyal and high-value VIP customers.
Immediate visibility into unsettled Khata credit balances.
Apply wholesale or VIP pricing automatically.
One-tap direct calling and WhatsApp chat initiation.
Find customer profiles by phone number or name in seconds.
Digital Invoices & Receipts
Send the bill. Skip the paper.
Make every transaction easier to share and easier to keep. Send branded digital invoices via WhatsApp or SMS, or print clean thermal receipts on demand.
“A professional bill, wherever your customer is.”
Paperless, professional bills sent instantly to phones.
Share bill links directly to customer WhatsApp chats.
Send lightweight receipt links via SMS.
Crisp PDF formats for record-keeping and customer downloads.
Showcase your store logo, address, and GSTIN.
Include direct payment QR codes right on the bill.
Customizable footer notes, return policy, and greetings.
Optimized for 58mm and 80mm standard thermal roll printers.
Full-page A4 and A5 desktop printer layout support.
Search, reprint, or resend past receipts at any time.
Khata & Credit
Keep your daily hisab in order.
For businesses that sell on credit, Vexa provides a simple digital ledger. Record udhar at checkout, log partial payments, and send friendly WhatsApp balance reminders.
“No more forgotten balances.”
Digital credit ledger for every trusted client.
Total shop credit receivables summarized in real time.
Issue bills on credit without requiring upfront cash.
Record cash or UPI payments against open balances.
Itemized debit and credit transaction timeline.
Generate complete account statements for any date range.
Send polite WhatsApp payment reminders with one tap.
Monitor total credit given vs total collected each month.
Expenses
Know where the money goes.
Sales tell you how much you earned. Expenses tell you what it actually cost. Record everyday shop expenses in seconds to calculate accurate business profits.
“Track the money going out, not just coming in.”
Log counter cash and bank expenses in seconds.
Rent, Electricity, Vendor payments, Staff salaries, Supplies, Transport, Misc.
Attach memos and vendor invoice numbers.
Review expense logs broken down by day and month.
Clear breakdowns of overhead costs for tax and audit preparation.
Profit & Business Overview
Understand your business at a glance.
Give owners a simple overview of how their business is performing. Real-time sales, net profit, cost of goods, and top-selling products without complex spreadsheets.
“Your numbers should make sense at a glance.”
Live revenue updates as each bill is completed.
Track progress and compare performance across periods.
Automatic deduction of inventory costs and shop overheads.
Clear understanding of true business earnings.
See exact cash drawer totals vs digital UPI collections.
Identify your most popular and profitable items.
Monitor customer footfall and average basket value.
Track sales generated by individual team members.
A clean dashboard designed for quick morning reviews.
Staff & Cashiers
Give your team access without giving away the keys.
Vexa supports businesses where multiple people operate the same counter. Simple PIN-based logins keep sensitive business financials private while attributing every sale accurately.
“Everyone gets the access they need. Nothing more.”
Individual profiles for every cashier and team member.
Fast 4-digit PIN access for quick counter operator switches.
Define what staff can view, edit, or discount.
Keep profit numbers and expense reports locked to owners.
Every transaction is tagged with the active staff operator.
Analyze individual productivity and shift totals.
Calculate commissions on services sold by each stylist or tech.
Switch counter operators in two taps without full logouts.
Audit log of bill edits, discounts, and cancellations.
Discounts & Offers
Make promotions easy to run.
Businesses should be able to create offers without complicated configuration. Run festive sales, percentage discounts, and coupon codes with automated checkout rules.
“Create an offer once. Let Vexa handle the rest.”
Discount ₹100 off or 15% off with single-tap controls.
Apply discounts to specific items or the entire order.
Enforce rules like ₹200 off on bills above ₹1,500.
Set limits like 20% off up to ₹500 to protect margins.
Create memorable promo codes for marketing campaigns.
Set start and end dates for seasonal promotions.
Enable or pause offers anytime with a single switch.
Templates for Diwali, New Year, and seasonal clearance.
Reward frequent customers automatically at checkout.
Returns & Refunds
Keep returns as simple as sales.
Businesses need a clean way to reverse transactions and maintain accurate records. Look up previous invoices, issue partial or full refunds, and update inventory counts automatically.
“A returned product shouldn't create a bookkeeping problem.”
Search past receipts by invoice number, phone, or date.
Return single line items without voiding entire bills.
Issue refunds via original payment method or store credit.
Categorize return reasons (damaged, size exchange, etc.).
Restock returned merchandise to active inventory instantly.
Keep complete bookkeeping records of all refunded sales.
Reports
From daily sales to long-term trends.
Give business owners useful information without overwhelming them with complicated analytics. Understand sales velocity, category margins, and customer trends.
“See what happened. Understand why. Make better decisions.”
Daily, weekly, monthly, and custom date range summaries.
See which merchandise generates the highest revenue.
Track appointment volume and service demand.
Clear employee revenue totals for payroll calculations.
Reconcile cash collections against digital bank deposits.
Itemized breakdown of operating expenses by category.
Net and gross profit analysis over time.
Identify fast-moving items and dead stock.
Track repeat customer purchase rates and khata dues.
Measure the financial impact of promotions and refunds.
Digital Business Profile
Your shop deserves a place online.
Every Vexa business can have a simple digital profile (e.g. vexa.pos/your-shop). Showcase your store photos, opening hours, Google Maps location, and direct UPI payment link.
“One simple link for your entire business.”
A clean online landing page for your store or salon.
Memorable shareable link (e.g. vexa.pos/your-shop).
Display your storefront, interior, and brand identity.
Share opening timings and special announcements.
One-click navigation directions for visiting customers.
Direct buttons for customer inquiries and orders.
Allow customers to send advance payments or settle bills online.
Connect your Instagram, Facebook, and Google profiles.
Multi-Device
One POS. Every screen.
Vexa works across the devices businesses already have. Run your counter on an Android phone, iPad, Windows laptop, MacBook, or desktop computer with real-time cloud sync.
“No expensive POS machine required.”
Runs smoothly in any modern browser without heavy installations.
Ring up sales on counter tablets while checking stats on mobile.
Designed for fast touchscreen taps or rapid keyboard typing.
Loads fast even on budget tablets and mobile connections.
Printing & Hardware
Works with the hardware you already have.
Vexa supports common retail hardware without forcing businesses into a proprietary setup. Connect standard thermal printers, barcode scanners, and cash drawers effortlessly.
“Use Vexa with the tools you already trust.”
Standard 58mm (2-inch) and 80mm (3-inch) ESC/POS roll printing.
Print full-page A4 and A5 invoices on any regular printer.
USB and Bluetooth 1D/2D scanners work right out of the box.
Full numeric keypad and shortcut key support for quick entry.
Automatic drawer kick on cash payment completion where supported.
Print wirelessly via Bluetooth thermal printers.
Business Settings
Make Vexa work your way.
Configure your POS to match your business workflow with simple, intuitive settings.
“Your store, your rules.”
Legal entity name, trade name, GSTIN, and contact information.
Configure GST slabs and inclusive/exclusive tax rules.
Customize receipt headers, footer notes, and logo display.
Set up your business UPI VPA for dynamic QR code generation.
Manage cashier permissions and role-based access limits.
Define store-wide default discount allowances.
Configure default measurement units and tax classes.
Set up stock alert thresholds and daily summary notifications.
Multi-Tax & Currency
Global tax and currency engine built for modern businesses.
Global engine supporting GST, VAT, US Sales Tax, and multi-currency formatting (INR, USD, AED, GBP, EUR, etc.).
“Ahead of single-country Indian billing apps.”
Native support for India GST, UK/EU VAT, US Sales Tax, Canada HST/PST, and UAE VAT.
Format prices dynamically across INR (₹), USD ($), EUR (€), GBP (£), AED, CAD, and AUD.
Switch seamlessly between Tax Inclusive (catalog pricing) and Tax Exclusive (added at checkout) calculation modes.
Assign international tax classification codes (HSN/SAC) directly to physical products and services.
Customize store tax labels (GSTIN, VAT Number, TRN, EIN) for regulatory compliance.
Define granular per-item tax rates or fallback to store default tax configurations.
Security & Access
Your business data belongs to you.
Keep your business financial data, staff permissions, and customer records protected with sensible, reliable security controls.
“Protected counter access. Reliable data security.”
Encrypted credentials and multi-device session management.
4-digit employee PINs prevent unauthorized register use.
Ensure cashiers only access the counter and cannot view profits.
Sensitive margins, expenses, and P&L locked to owners.
Store tax and payment configuration require owner access.
Audit logs for voided bills, discounts, and held orders.
Accurate, tamper-resistant transaction histories.
Automated cloud backups keep your business data safe.
Automatic inactivity timeouts for counter safety.
Industry-Specific Workflows
Vexa isn't simply a generic POS.
Salons & Spas
Services, staff assignment, commissions, customer history and service durations.
Retail & Apparel
Barcodes, SKUs, variants, inventory, discounts and customer history.
Grocery & Supermarts
Fast checkout, UPI, customer khata, stock and daily collections.
Cafes & Bakeries
Menu categories, quick billing, split payments, WhatsApp invoices and expenses.
Electronics & Hardware
Customer purchase history, product records, digital receipts and staff access.
Professional Services
Service catalogues, client records, payments, balances and digital receipts.
Everything your business needs. Nothing it doesn't.
Vexa is built around the everyday moments that matter:
One simple system keeps it all connected.